Quiz 2

Question 1 of 6

An officer responsible for a commission would like to re-hire TunisConsult to organise and moderate a team workshop in Tunis. It provided the service for the project the previous year. Can he/she simply enter into the contract with TunisConsult?

Yes, because TunisConsult is already familiar with the project.
Yes, because he/she was satisfied with the service TunisConsult provided the previous year.
No, because these services are readily available on the market.

Question 2 of 6

A GIZ office is conducting a tender for the project “Improving energy efficiency in public buildings” among local consulting firms. The anticipated contract value is EUR 52,000.00. Does GIZ Head Office in Eschborn need to be involved and to approve the contract award procedure?

No, Head Office only needs to approve the signed contract.
Yes, because the contract value is anticipated to exceed EUR 50,000.00.
Yes, Head Office always needs to be involved before an invitation to tender is issued.

Question 3 of 6

The GIZ office is carrying out competitive tendering for a contract with an estimated value of EUR 35,000.00. As the terms of reference did not include a specification of inputs, the bidders were not aware of the number of estimated days required. The bids received all lie between EUR 80,000.00 and EUR 100,000.00.

Does Head Office have to provide approval before the contract is entered into?

No, because Head Office should have been informed before the start of the tender, but this was not foreseeable. Head Office does need to be subsequently notified, however.
Yes, because the contract value will exceed EUR 50,000.00, Head Office must be involved.
No, Head Office should have been notified before the start of the tender, but this was not foreseeable. Head Office does not need to be notified because the contract is being entered into locally.

Question 4 of 6

A project would like to enter into a contract valued at EUR 2,000.00. Is the project permitted to do this? Does it have to involve the GIZ office?

Yes, the GIZ office is always responsible for entering into contracts.
No, responsibility for entering into contracts valued at under EUR 2,500.00 always lies with the projects themselves.
It depends on whether there is a delegation agreement between the GIZ office and the project.

Question 5 of 6

When does the sanctions list check have to be carried out manually?

If there is a delegation agreement between the officer responsible for the commission and the GIZ office and the contract value is under EUR 2,500.00
If the officer responsible for the commission is requested to do so by the GIZ office.
If the officer responsible for the commission wishes to reduce the workload of the GIZ office.

Question 6 of 6

What tasks does the officer responsible for the commission/the project carry out when entering into contracts? (multiple answers possible)

Technical assessment of the bids
Award of contract, preparation and signing of contracts
Compilation of shortlist
Where applicable, preparation of the shortlist
Preparation of the technical part of the contract, above all the terms of reference
Determination of overall ranking
Coordination of all queries from bidders in ongoing tenders
Preparation of technical documents: Terms of reference (TOR) incl. specification of inputs (number of experts and their qualifications, as well as the number of assignment days/months) and the assessment grid; in the case of publication in daily press: draft text;
Confirmation of performance (for interim and final invoice) and acceptance, and documentation thereof
Technical assessment of the bids received
Contract negotiations
Determination of the contract award procedure (where applicable, in consultation with OE E200)

Local service contracts

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