Quiz 4

The officer responsible for the commission is present when opening the bids. As the start of the contract is imminent, the officer responsible for the commission would like to accelerate the procedure and carry out the technical and the price assessments at once. The technical bids are documented in a record and the officer responsible for the commission takes the bids with him. The price bids are documented in a second record and given to the office staff member for assessment. It is agreed that the officer responsible for the commission will return to the GIZ office in two days, time and a joint decision will be made on the award of the contract.

Is this procedure correct?

Incoming bids are collected by the office staff member responsible for entering into contacts in her desk drawer, which is lockable. On the day after the submission deadline, she asks the secretary to join her in opening the envelopes submitted by the firms, as well as the technical bids. The price bids remain closed and are returned to the drawer.

What is wrong with this process? (multiple responses possible)

The technical bids are opened on the bid opening date. In addition to the technical bid, a bidder’s envelope also contains the price bid, which is visible to everyone when it is opened.

How do you deal with this bid?

Following the technical and price assessments, the officer responsible for the commission does not agree with the prices of the bids and obtains further bids by phone.

Is this permissible?

Following the assessment, the overall ranking is as follows:

The office staff member contacts Miller Consulting to negotiate the price, but Miller Consulting refuses to budge. As the overall result is very tight, the staff member then calls West African Consult and successfully negotiates the price. This results in a new overall ranking with a clearer result and a cheaper bid price:

Is this permissible?