LESSON 3 – Quiz | Procurement of Materials

Question 1 of 6

A project wants to buy various tools through the GIZ office. You are the local procurement officer. What information do you need?

All I need is a rough list of the tools and the approximate number required. I can then draw up the specification and initiate the procedure.
The project must tell me which procedure to use for the tender.
I need precise specifications from the project for each of the tools.
I need the project’s estimated costs so that I can choose the correct procedure.

Question 2 of 6

A project sends you a request for computer material and asks you to carry out three separate small competitive tenders with short-lists instead of a big public invitation to tender), each for one third of the total planned costs, 2-4 weeks apart. The planned total contract value is approximately EUR 30,000.

Can the purchase be split in this way so that the contract can be awarded locally?

No. Splitting contracts with the (concealed) goal of circumventing value limits is not allowed.
Yes, because the value of each third of the total is around EUR 10,000 and therefore below the EUR 20,000 threshold where a public tender is required and where the Procurement and Contracting Division must be notified (or possibly has to take over the procurement).

Question 3 of 6

A project wants to order five calculators through the Procurement and Contracting Division. The total order value is around EUR 200.

Does it make sense to place the order in this way?

No. As the order value is very low, the items should be procured locally.
Yes. The project can choose which method to use when ordering products.

Question 4 of 6

You want to invite bids for a one-year framework agreement (without obligation to purchase) for office materials. Annual purchases are expected to total around EUR 50,000. However, the individual orders will never be higher than approximately EUR 2,500. Do you need to refer the purchase to the Procurement and Contracting Division?

Yes, because the threshold is based on the entire projected value of the sales over the term of the framework agreement.
No, as none of the individual orders will exceed EUR 20,000.

Question 5 of 6

You are asked to purchase a pest control agent called “Mousekill” locally for project XY. There are three dealers distributing this product. The purchase cost is approximately EUR 500. What should you do?

Refer the purchase to the Procurement and Contracting Division so that the appropriate procurement can be arranged.
Initiate a competitive tendering procedure involving the three dealers.
Reject the procurement request. The project can purchase items itself up to the EUR 2,500 threshold.

Question 6 of 6

What is the difference between conducting price research and inviting bids?

Price research is non-binding and generally freely worded. Conversely, a formal invitation to tender is regarded as binding.
There is no difference. Both are used to compare prices.

Procurement of Materials

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