Quiz 6

Question 1 of 8

A recipient has received an advance payment covering three months. After seven weeks, almost all this amount has been used up. Can the recipient submit a request for the next advance payment?

No. Unfortunately, the recipient will have to wait another five weeks and finance any shortfall itself in the meantime.
Yes. The recipient can immediately submit the required settlement documentation together with a request for the next advance payment.
Yes. The recipient can submit the required settlement documentation together with a request for the next advance payment once at least 80% of the funds have been used.

Question 2 of 8

Ten weeks have passed since GIZ released the last monthly instalment of a local subsidy, but the recipient has still not submitted the required documents for settlement. What should the office/project do?

Wait until the recipient submits the settlement documents.
Cancel the agreement immediately.
Issue a reminder.

Question 3 of 8

The recipient cannot provide the original vouchers for settlement by GIZ as it needs them for its own accounts. Can we accept that?

Yes. The recipient must submit the original vouchers in any case, but once they have been checked we can send them back with a ‘paid by GIZ’ stamp on each voucher.
Yes. The recipient can submit copies of the vouchers together with the original list of expenditures. These must be signed by the recipient and the officer responsible for the commission.
Yes. The recipient must submit the original vouchers in any case. Once they have been checked, they will be returned.

Question 4 of 8

Any modifications to the agreement must be made in textform. What changes require a contract supplement?

If there is an increase in the contribution amount.
If there is a change in the term of the agreement.
If there is a change in the reporting obligations or the recipient exceeds some of its budgeted costs.

Question 5 of 8

How should the settlement look like?

The costs shall be listed chronologically in the list of expenditures and the original receipts should be glued on DIN-A-4 in the order in which they were issued.
Receipts in different languages are permitted.
The list of expenditures must be signed by the recipient as well as by the officer responsible for the commission (AV), and in addition to the list of expenditures, it should contain other documents for verification, if necessary.

Question 6 of 8

Is it OK to perform random checks on the vouchers submitted by the local contribution recipient for settlement?

No, all the vouchers must be checked.
Yes, partial checking is fine.
You can either check them all or do random checks.

Question 7 of 8

The documentation in the archived contract files is incomplete, and BMZ refuses to reimburse GIZ. What action is required?

These funds will have to be charged against GIZ’s own profits.
The responsible staff will have to cover the loss themselves.
GIZ will need to assess whether action should be taken against the officer responsible for the commission.

Question 8 of 8

Which of the following documents are not placed in the contract file?

‘Request for a local contribution’ form
Signed local subsidy agreement (original)
Annexes: Proposal for a measure/Budget/Timetable
Requests for advance payments (originals)
Lists of expenditures (copies) with individual vouchers
Settlement sheet, updated after each instalment
Payment plan
Checklists and approval from Contract Management, if any
Justifications (e.g. for advance payments covering more than one month’s financing requirements), if any
Copies of any employment and service contracts
Correspondence

Local Subsidies

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